Filing Requirements For Your Retailers' Sales, Compensating Use, And Withhholding Tax

In accordance with Senate Bill 430 passed by the 2010 Kansas Legislature and subsequently signed into law by the Governor, businesses will be required to submit Retailers' Sales, Compensating Use taxes, and Withholding Tax returns electronically. This law took effect July 1, 2010. The department will no longer distribute paper forms. If you have questions about this law, please contact our office at 785-368-8222.

Kansas offers several electronic filing solutions. You can use KS WebTax for online filing and payment for most business tax accounts. First, create an email address and password then attach your business tax accounts. Each tax account has a unique Access Code that only needs to be entered once. This Access Code binds your account to your login. For future filings, you simply log into your account using your email address and password. A history of all returns filed or payments made is retained in KS WebTax.

You can also use the telephone to file returns and make payments for several tax accounts. Like KS WebTax, you will need an Access Code to access the correct tax account. The telephone option requires that you use this Access Code each time you file or make a payment.

For your Access Code assignment, call our Electronic Services staff at 785-296-6993. If you prefer, you may email Electronic Services at kdor_eservices@ks.gov.

Electronic tax payments must be made on or before the due date. Using the KS WebTax system, you can have your tax payment electronically debited from your bank account (ACH Debit). You may also choose to initiate your tax payment through your bank (ACH Credit). Credit card payments are also accepted through third-party vendors. Visit our web site at webtax.org for a current list of vendors and their services.

The online KS WebTax application and the telephone filing options are simple, safe, and FREE and conveniently available 24 hours a day, seven days a week. You also receive immediate confirmation that your return is filed.

Click here to find the electronic filing options available to you.

Frequently Asked Questions Regarding This Mandate

In accordance with Senate Bill 430 passed by the 2010 Kansas Legislature and subsequently signed into law by the governor, businesses will be required to submit Retailers' Sales, Compensating Use taxes, and Withholding Tax returns electronically. This law takes effect July 1, 2010.

Kansas taxpayers are able to file and/or pay single jurisdiction Retailers Sales tax (ST16) using the Sales Tax TeleFile application. Taxpayers can also pay all Sales, Use and Withholding taxes simply by using a touch tone telephone.

The online WebTax business tax application can be used to file returns and make electronic payments for all Sales and Use tax accounts, submit your KW-5 withholding tax payments (even if they are zero), and complete your end-of-year Withholding tax returns and reports. This service is available at www.webtax.org.

Electronic payments for many tax accounts can be initiated directly from your bank. See "What are ACH Credits and ACH Debits?" for more information.

Out of state, corporate and bulk Sales Tax filers may also consider Streamlined Sales Tax (www.streamlinedsalestax.org) or Electronic Data Interchange (EDI) options.

The online WebTax application and the telephone filing options are simple, safe, and FREE and conveniently available 24 hours a day, seven days a week. You also receive immediate confirmation that your return is filed.
File using the WebTax online business tax application by clicking the "Use WebTax Now" button on the department's Electronic Services page. This page is available at www.webtax.org.

You can file your single jurisdiction Sales Tax (ST16) return with payment using the Sales Tax TeleFile application by calling 1-877-317-5639 with your touch tone telephone. A PIN/Access code number and your FEIN are required. For more information about TeleFile including a TeleFile worksheet, click here.

You can also make payments for Withholding, Retailers Sales, Consumers Compensating Use and Retailers Compensating Use tax accounts using a touch tone telephone calling 1-877-600-5640. A PIN/Access code number and your FEIN are required.

The Kansas Department of Revenue (KDOR) stopped providing paper forms on Sept. 30, 2010.

In those instances when taxpayers are technically unable to file electronically, the Department will work with users while they work to comply with the electronic filing requirement. To request forms, you must call 785-296-4937.

Financial payments that are initiated through your bank and submitted to the Department of Revenue are ACH Credits. These electronic payments must fit into the format prescribed by the National Automated Clearing House Association (NACHA). If you use the Department's WebTax or telephone applications to pay your taxes, these payments are pulled from your bank account. This process is known as ACH Debit.
Yes, ACH Credit allows for your bank to remit payments directly from your bank to the department's bank.
Yes, you provide your banking information and the department can debit you account for funds you specify on a date you select. This is known as an ACH Debit.
Form EF-101 is an Authorization for Electronic Funds Transfer. This form is used verify that tax account numbers are accurate and active, report bank account details necessary to use the telephone payment applications, and authorize the Department to debit your account appropriately.
For tax related issues, please contact Taxpayer Assistance at 785-368-8222. Technical issues call Electronic Services assistance 785-296-6993 or email at kdor_eservices@ks.gov.